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| Catawba Valley Traffic Club |
| Headquarters: |
| P.O. Box 1015 |
| Hickory, North Carolina 28601 |
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| Club By-laws |
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| ARTICLE I |
| MEETINGS |
Section 1
The regular meeting of the Club shall be held the fourth Tuesday night of each month except as otherwise designated by the Board of Directors.
Section 2
Special meetings may be called anytime by the President or on the written request of four members of the Board of Directors, or fifteen members of the Club, stating the purpose of such meeting. Notice of such special meetings shall be mailed to each member at least three days before the date thereof, stating the purpose, and no other business shall be considered except by unanimous consent.
Section 3
Twenty-five percent of members shall constitute a quorum at either regular or special meetings.
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| ARTICLE II |
| ANNUAL MEETING AND ELECTION OF OFFICERS |
Section 1
The annual meeting shall be held in November at a time and place designated by the Board of Directors. At the annual meeting a President, a First Vice-President (program), a Second Vice-President (membership), a Secretary, a Treasurer, and two members of the Board of Directors shall be elected. The President, Vice-Presidents, Secretary, and Treasurer shall serve one year beginning January 1. One Board of Directors member from Carrier Classification and one Board of Directors member from Industrial Classification shall be elected to serve three years beginning January 1.
Section 2
At least sixty days prior to the Annual Meeting, the President shall appoint one committee of five members, none of whom shall be an officer or member of the Board of Directors, who shall nominate one candidate for each office for the ensuing year. Not more than one member from any one company shall be nominated on each ticket. No member shall be nominated on more than one regular ticket. The committees shall report the names of such nominees to the Secretary who shall read the names at a regular meeting held at least thirty days prior to the Annual meeting. Nominations from the floor will be in order.
Section 3
The office of the President shall be filled alternately by a member from the transportation and industrial classification; however, when this is not possible, the office can be filled by the same classification two or more in succession, although the President cannot succeed himself.
Section 4
The retiring President shall automatically become Chairman of the Board of Directors for a period of one year following his term as President.
Section 5
The Board of Directors shall consist of equal number of Industrial and Transportation classifications, provided, however, that this shall not apply to the retiring President.
Section 6
(a) All official vacancies occurring during the year by resignation or otherwise, shall be filled for the unexpired term by the Board of Directors at its first meeting after the vacancy occurs.
(b) In the event of a vacancy occurring in the Presidency during the term of which the incumbent was elected, the Board of Directors shall elect a successor of the same classification.
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| ARTICLE III |
| DUTIES OF OFFICERS |
Section 1
The President shall preside at all Annual or Business Meetings of the Club. It is the duty of the President to see that each officer performs his specified duties. Each meeting shall be governed by Robert's Rules of Order.
Section 2
The First Vice-President shall preside in the absence of the President at all Annual or Business Meetings of the Club. The duties shall include a suitable place for the meeting, provide the program and make all necessary arrangements.
Section 3
The Second Vice-President will initiate programs for obtaining new members. At all meetings it will be his responsibility to conduct or appoint a welcoming committee to greet all members and guests.
Section 4
The Secretary shall keep and preserve a record of the proceedings of the Club and of the Board of Directors. The Secretary shall notify members by letter when meetings will take place.
Section 5
The Treasurer shall submit a statement for annual dues and collect all money and disperse the same on vouchers signed by the Treasurer. The funds of the Club shall be deposited by the Treasurer in a bank or trust company approved by the Board of Directors. The Treasurer can appoint or designate a specific person to collect money at meetings. A copy of all bank statements shall be sent to the President by the bank.
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| ARTICLE IV |
| DUTIES OF BOARD OF DIRECTORS |
Section 1
The Board of Directors shall manage the general affairs of the Club, subject to such instructions and limitations as from time to time may be prescribed by the Club. All meetings of the Board of Directors shall be called by the chairman.
Section 2
It shall control and manage the property of the Club and enforce obedience to its rules. All contracts shall be made and expenditures shall be approved by it and it shall not have the power, without express authority from the Club, to make it liable for any debt exceeding one-half the sum which at the time of contracting, is on hand in cash, and not subject to prior liabilities. It shall make a full report of all the proceedings at every Annual Meeting and may at any business meeting, recommend such action by the Club as it may deem advisable.
Section 3
The Board of Directors shall have the power to suspend, expel, or reinstate any member at their discretion.
Section 4
The President and Board of Directors shall require an audit of the Club's books at least twice a year. This audit will be made by an audit committee comprised of three members appointed by the President.
Section 5
Any Board Member not attending two consecutive Board Meetings without notification to the chairman will be removed as a director.
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| ARTICLE V |
| APPLICATION FOR MEMBERSHIP |
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All applications for membership must be made to the club in writing. All applications must be accompanied by a check for dues as set forth in Section 1 of Article VI. Applicants will be notified of the Board action on their applications. Applicants may attend meetings until their application is acted upon.
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| ARTICLE VI |
| DUES AND INITIATION |
Section 1
Annual dues of $20.00 are payable January 1. Proration of dues will be applicable for new members joining after June 1, as shown in Article V. A company membership policy shall be available to applicable companies for a due of $60.00 payable January 1.
Section 2
Delinquencies: When a member's dues are in arrears in excess of sixty days, he is automatically suspended and the account will be carried on the books subject to the action of the Board of Directors.
Section 3
Reinstatements: When a member has been expelled for non-payment of dues, an application for reinstatement must be accompanied by dues owed to the Club at the time of expulsion, plus the current dues.
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| ARTICLE VII |
| COMMITTEES |
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The President shall appoint committees for the proper conduct of the business of the Club.
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| ARTICLE VIII |
| PROCEDURE |
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Robert's Rules of Order shall govern the procedure of meetings of the Club, so far as they may be consistent with the Constitution and By-Laws.
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| ARTICLE IX |
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The By-Laws may be amended by two-thirds vote of a quorum, as defined in Article I Section 3 of the By-Laws, of the members present at any regular meeting of the Club provided notice in writing of the proposed amendment or amendments has been given at the preceding regular meeting, and recommended by the Board of Directors. A copy thereof shall be filed with the Secretary and sent to each member by mail together with notice of meeting.
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